
Explore GBS's AI Bots and Tools for HR, Labour Law, and Business Automation
Enhance your business operations with GBS’s suite of AI-powered bots and tools, built to support the full HR lifecycle, labour law compliance, disciplinary enquiries, and business automation. From onboarding and contracting through to performance management, employee relations, leave and wellness, and dispute resolution, each solution is designed to guide users through best-practice steps, capture the right information, and generate consistent documentation that reduces compliance risk and saves time. Our flagship bot, Ask Johnny (AJ), is available for free and provides immediate assistance, while the rest of the tools are available once you log in as a site member. Both free and premium tools can be accessed upon authentication; for a smooth experience, use our user signup guide to register, log in, and navigate the platform easily. Enquire about our Bot Solutions Now!
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Ask Johnny Bot, a.k.a. AJ Bot (FREE)

AJ Bot (Free)
What is AskJohnny? AskJohnny is a 24/7 AI-powered chatbot, available on the Global Business Solutions website and WhatsApp, designed to provide quick and reliable answers on South African Labour Law, Human Resources, and related topics. This industry-first tool helps businesses and individuals navigate workplace regulations with ease. When to Use It Use AskJohnny when you need: - Instant answers on South African labour laws and HR policies - Guidance on workplace compliance and employee rights - Quick access to key legal and HR information - In-depth research on case law and workplace regulations Why It's Important AskJohnny is revolutionising business advisory support by: - Offering free access (for a limited time) to essential HR and labour law insights - Providing instant responses via the GBS website and WhatsApp - Supporting compliance and informed decision-making - Helping users understand key legal frameworks quickly and efficiently How to Use It Access AskJohnny via: - Website: Sign Up/Login to our website, navigate to the Ask Johnny page, and start chatting. - WhatsApp: Save 082 840 4239 and send a message saying “Hi.” - Ask your questions about Labour Law, HR policies, or related topics. Be clear and specific in your queries for accurate results: - Provide detailed context when asking questions. - Use relevant keywords to refine responses. - When requesting case law references, include parties, topic, and forum of adjudication. - Wait for a response—if there’s a delay, the bot will notify you when the answer is ready. Key Features: - Free to use for a limited time - Available 24/7 on the website and WhatsApp - Provides fast, relevant information on Labour Law and HR - Handles both quick queries and detailed research - Not a substitute for legal advice—professional consultation is recommended for complex matters *Disclaimer AskJohnny provides general guidance in compliance with GDPR and POPIA regulations but does not replace legal advice. Global Business Solutions cannot be held liable for any decisions made based on AI-generated responses. Always consult a professional for legal matters specific to your situation.
Onboarding & Contracting

Employment Contract Builder
The Employment Contract Generator streamlines the creation of customised employment contracts by letting you upload a master Excel template containing your full clause library, then select the contract type (Permanent, Fixed Term, or Part-Time) and the specific clauses you want included. It reduces manual copy-and-paste work, minimises errors, and ensures consistent contracts across your organisation, with clauses automatically numbered in the final output.

HRAeducate
HRAeducate is an interactive workplace harassment training tool that gives employees access to up-to-date learning content while helping them recognise and respond to the many forms of harassment that can occur at work. It includes access-controlled security that automatically assigns users to the correct company, tracks training progress and results, and enables employees (and sub-admins) to download completion certificates directly, making compliance reporting far simpler.
Policy Framework & Governance

Policy Generator
The Policy Generator Bot helps you create customised, compliant company policies quickly by guiding you through a structured set of questions and automatically generating a professional draft tailored to your organisation’s needs and South African labour law requirements. You select the policy type (for example, Privacy, Leave, Code of Conduct, or Remote Work), provide basic company details, answer a few key prompts about your practices, and then review and refine the draft until it is ready to copy, download, or save for your records.
Employee Relations & Discipline

Disciplinary Enquiry Initiator Bot
The DE Initiator Bot streamlines the disciplinary enquiry process for South African employers by guiding you from incident analysis through to enquiry preparation, while keeping documentation procedurally fair and aligned to the Labour Relations Act and Schedule 8 (Code of Good Practice). It helps you identify suitable charges based on your disciplinary code, decide whether suspension with pay is appropriate, and draft key communications such as suspension letters and notices of enquiry, plus opening statements and enquiry questions to support a consistent, legally defensible process.

Disciplinary Enquiry Chairperson Bot
The DE Chairperson Bot supports fair and consistent decision-making in disciplinary hearings by providing an objective, evidence-based analysis of the enquiry record. You paste in the hearing minutes and supporting evidence, add your company disciplinary code, and the bot helps you evaluate guilt on a balance of probabilities, weigh mitigating and aggravating factors, recommend an appropriate sanction, and draft a clear, legally compliant outcome email that explains findings, sanctions, and employee rights under South African labour law.

D(EE)VIATE
DEEVIATE (Employment Equity Deviation Record) helps you document and evidence appointments (recruitment or promotion) that deviate from your prioritised Employment Equity Plan and targets, creating a defensible portfolio aligned to the justifiable reasons in the EE Regulations. It guides you through capturing the EE prioritisation, identifying priority groups, assessing the preferred candidate, documenting the “suitably qualified” assessment, recording supporting evidence, and then signing off and exporting the record for DG Reviews, litigation support, and stakeholder feedback.

Workplace Disability Assessment
The Workplace Disability Assessment Tool helps determine whether a medical condition meets the definition of disability under the South African Employment Equity Act by assessing whether the impairment is long-term or recurring and whether it substantially limits employment prospects. It guides users through a simple step-by-step assessment, supports uploading medical documents, and allows you to review and export results (PDF or Excel) or print them for records, while maintaining confidentiality in line with Employment Equity requirements.
Leave Management & Wellness

Absence Return Pro
Absence Return Pro is a structured return-to-work documentation tool that helps HR and managers manage employees returning after a period of absence, while ensuring appropriate risk management and a smooth transition back into the workplace. It is designed for extended sick leave, incapacity-related absences, and situations where medical certificates must be validated and return-to-work conditions need to be formally documented. The tool supports proper medical clearance, captures any required work accommodations, helps manage the risk of premature return, and enables tracking of absence and return patterns, while maintaining strict confidentiality of medical information.

CannaSense
CannaSense (Cannabis at the Workplace Risk Assessment Tool) helps organisations assess how safety-sensitive a specific job role is in the context of cannabis use, so you can respond consistently and in a legally defensible way. The tool guides you through 16 role-based questions, calculates a risk classification (Low, Medium, High, or Very High), and then provides recommended control measures plus an employment contract clause aligned to the assessed risk level. You can export the completed assessment to PDF or Excel for your compliance records, and it is designed to support alignment with South African legal requirements, including the OHS Act, Labour Relations Act, and relevant case law.

Parental Leave Assistant
The Parental Leave Application Form streamlines parental leave applications in line with South African labour requirements by guiding both employees and HR through each step, capturing all required details, and generating professional documentation for record-keeping. It also helps reduce errors by automatically calculating leave duration, supporting digital signatures, and producing export-ready outputs aligned to your organisation’s filing process.

Sick Leave Assessment Assistant
The Sick Leave Assessment Assistant helps HR practitioners review employee sick leave patterns in a structured, fair, and consistent way. It supports you to identify trends, distinguish between misconduct and incapacity scenarios, and produce an evidence-based assessment aligned with South African labour law and your internal sick leave policy, ending with clear recommendations and next steps for procedurally and substantively fair case handling.
Legal & Dispute Resolution

Legal Bundle Creator
Bundle Master Pro helps you build professional legal document bundles for CCMA, Labour Court, and internal disciplinary matters in minutes. Upload multiple PDFs, reorder them in the correct sequence, and generate a single, clean bundle with automatic page numbering and a structured index, reducing manual admin and ensuring consistent, tribunal-ready documentation.






