Explore GBS's AI Bots and Tools for HR, Labour Law, and Business Automation
Enhance your business operations with GBS’s suite of AI-powered bots and tools, built to support the full HR lifecycle, labour law compliance, disciplinary enquiries, and business automation. From onboarding and contracting through to performance management, employee relations, leave and wellness, and dispute resolution, each solution is designed to guide users through best-practice steps, capture the right information, and generate consistent documentation that reduces compliance risk and saves time. Our flagship bot, Ask Johnny (AJ), is available for free and provides immediate assistance, while the rest of the tools are available once you log in as a site member. Both free and premium tools can be accessed upon authentication; for a smooth experience, use our user signup guide to register, log in, and navigate the platform easily. Enquire about our Bot Solutions Now!
GBS Website Login User Guide
FREE Bots
AJ Bot (Free)
What is AskJohnny? AskJohnny is a 24/7 AI-powered chatbot, available on the Global Business Solutions website and WhatsApp, designed to provide quick and reliable answers on South African Labour Law, Human Resources, and related topics. This industry-first tool helps businesses and individuals navigate workplace regulations with ease. When to Use It Use AskJohnny when you need: - Instant answers on South African labour laws and HR policies - Guidance on workplace compliance and employee rights - Quick access to key legal and HR information - In-depth research on case law and workplace regulations Why It's Important AskJohnny is revolutionising business advisory support by: - Offering free access (for a limited time) to essential HR and labour law insights - Providing instant responses via the GBS website and WhatsApp - Supporting compliance and informed decision-making - Helping users understand key legal frameworks quickly and efficiently How to Use It Access AskJohnny via: - Website: Sign Up/Login to our website, navigate to the Ask Johnny page, and start chatting. - WhatsApp: Save 082 840 4239 and send a message saying “Hi.” - Ask your questions about Labour Law, HR policies, or related topics. Be clear and specific in your queries for accurate results: - Provide detailed context when asking questions. - Use relevant keywords to refine responses. - When requesting case law references, include parties, topic, and forum of adjudication. - Wait for a response—if there’s a delay, the bot will notify you when the answer is ready. Key Features: - Free to use for a limited time - Available 24/7 on the website and WhatsApp - Provides fast, relevant information on Labour Law and HR - Handles both quick queries and detailed research - Not a substitute for legal advice—professional consultation is recommended for complex matters *Disclaimer AskJohnny provides general guidance in compliance with GDPR and POPIA regulations but does not replace legal advice. Global Business Solutions cannot be held liable for any decisions made based on AI-generated responses. Always consult a professional for legal matters specific to your situation.
Future Skills Radar Bot (Free)
The Future Skills Radar Bot helps HR teams, managers, and employees understand how a specific job role is likely to change over time and what the future-ready version of that role will look like. The bot prompts a clear description of the current role (level, context, and key responsibilities), identifies emerging role types and focus areas, and then outputs future responsibilities and priority skills for that role. It also provides practical development and transition recommendations that can be used to build learning paths, update individual development plans, and refresh recruitment profiles so organisations hire and develop for the role as it is becoming, not only as it exists today. The tool is designed to be revisited regularly as industry needs, technology adoption, and AI capability change.
Recruitment & Selection
Recruitment & Assessment Expert Bot
Investment: R20,000 (excl. VAT) p/a
The Recruitment & Assessment Expert Bot supports HR teams and hiring managers through an end-to-end recruitment workflow, from defining a job profile and critical role requirements to generating targeted social media job adverts. It then helps organisations check alignment with their Employment Equity (EEA) plan, identify gaps or potential deviations against numerical targets and transformation goals, and capture clear, evidence-based justifications where deviations are necessary. The bot is designed to improve consistency and defensibility in recruitment decisions by standardising job profiling, improving advert quality, and guiding structured documentation that can be used for internal governance, audits, inspections, and EE reporting.
Policy Framework & Governance
.png)
Performance Review and Succession Bot
Investment: R10,000 (excl. VAT) p/a
The Performance Review & Succession Plan Bot helps HR teams and managers run consistent, high-quality performance conversations and turn them into clear, actionable talent outcomes. The bot walks users through a structured workflow: defining the review context, capturing the job profile and core responsibilities, rating performance using a practical 1–5 matrix, generating a targeted development plan, identifying a target successor role, and producing a succession and progression plan for each position. It also links organisational context such as company values, mission and job profiles to a performance matrix and development actions, helping teams standardise how performance is assessed, how development is prioritised, and how succession pathways are documented.
.png)
Workplace Disability Assessment Tool
Investment: R1,250 (excl. VAT) p/a
The Workplace Disability Assessment Tool helps South African employers and HR teams assess whether a medical condition meets the legal criteria for disability under the Employment Equity Act. The tool guides users through a structured assessment to determine whether a condition is long-term or recurring and whether it substantially limits employment prospects, helping organisations apply consistent decision-making while maintaining confidentiality requirements. The workflow is simple and practical: start the assessment, answer guided questions, review results, and export outcomes as PDF or Excel (or print) for secure record-keeping and employment equity reporting. The tool also supports uploading relevant medical documents (PDF, JPG, PNG, TIFF up to 5MB) and includes “More Information” guidance prompts to help users complete the assessment accurately.
Performance Management
.png)
Labour Audit Tool
Investment: R5,000 (excl. VAT) p/a
The Labour Law Compliance Audit is an AI-enabled, structured audit tool that helps South African employers assess labour law compliance across 10 key legislation areas using a 100+ question methodology aligned to major Acts such as the LRA, EEA, BCEA, COIDA, POPIA and more. The tool guides you through each section step-by-step, captures supporting evidence, and produces an instant, colour-coded compliance risk score (High, Medium, Low) so you can quickly identify the most urgent gaps and prioritise corrective actions. It also streamlines compliance record-keeping by saving progress automatically, allowing export to Excel, and generating a professional PDF audit report with section-level scoring and a clear compliance baseline for your organisation.
Employee Relations & Discipline
Disciplinary Enquiry Initiator Bot
Investment: R15,000 (excl. VAT) p/a (both DE Bots at R30,000 (excl. VAT) p/a for 10 users)
The DE Initiator Bot streamlines the disciplinary enquiry process for South African employers by guiding you from incident analysis through to enquiry preparation, while keeping documentation procedurally fair and aligned to the Labour Relations Act and Schedule 8 (Code of Good Practice). It helps you identify suitable charges based on your disciplinary code, decide whether suspension with pay is appropriate, and draft key communications such as suspension letters and notices of enquiry, plus opening statements and enquiry questions to support a consistent, legally defensible process.
Disciplinary Enquiry Chairperson Bot
Investment: R15,000 (excl. VAT) p/a (both DE Bots at R30,000 (excl. VAT) p/a for 10 users)
The DE Chairperson Bot supports fair and consistent decision-making in disciplinary hearings by providing an objective, evidence-based analysis of the enquiry record. You paste in the hearing minutes and supporting evidence, add your company disciplinary code, and the bot helps you evaluate guilt on a balance of probabilities, weigh mitigating and aggravating factors, recommend an appropriate sanction, and draft a clear, legally compliant outcome email that explains findings, sanctions, and employee rights under South African labour law.
D(EE)VIATE
Investment: R1,250 (excl. VAT) p/a
DEEVIATE (Employment Equity Deviation Record) helps you document and evidence appointments (recruitment or promotion) that deviate from your prioritised Employment Equity Plan and targets, creating a defensible portfolio aligned to the justifiable reasons in the EE Regulations. It guides you through capturing the EE prioritisation, identifying priority groups, assessing the preferred candidate, documenting the “suitably qualified” assessment, recording supporting evidence, and then signing off and exporting the record for DG Reviews, litigation support, and stakeholder feedback.
.png)
Workplace Disability Assessment
Investment: R1,250 (excl. VAT) p/a
The Workplace Disability Assessment Tool helps determine whether a medical condition meets the definition of disability under the South African Employment Equity Act by assessing whether the impairment is long-term or recurring and whether it substantially limits employment prospects. It guides users through a simple step-by-step assessment, supports uploading medical documents, and allows you to review and export results (PDF or Excel) or print them for records, while maintaining confidentiality in line with Employment Equity requirements.
Leave Management & Wellness
Absence Return Pro
Investment: R1,250 (excl. VAT) p/a
Absence Return Pro is a structured return-to-work documentation tool that helps HR and managers manage employees returning after a period of absence, while ensuring appropriate risk management and a smooth transition back into the workplace. It is designed for extended sick leave, incapacity-related absences, and situations where medical certificates must be validated and return-to-work conditions need to be formally documented. The tool supports proper medical clearance, captures any required work accommodations, helps manage the risk of premature return, and enables tracking of absence and return patterns, while maintaining strict confidentiality of medical information.
Parental Leave Assistant
Investment: R1,250 (excl. VAT) p/a
The Parental Leave Application Form streamlines parental leave applications in line with South African labour requirements by guiding both employees and HR through each step, capturing all required details, and generating professional documentation for record-keeping. It also helps reduce errors by automatically calculating leave duration, supporting digital signatures, and producing export-ready outputs aligned to your organisation’s filing process.
General
.png)
Prompt Library Tool
Investment: R5,000 (excl. VAT) p/a
The AI-Ready HR Prompts Library is a curated collection of ready-to-use, professionally written prompts designed specifically for South African HR professionals. Each prompt is optimised for popular AI engines such as Claude and Perplexity and helps HR teams produce faster, higher-quality outputs across the employment lifecycle, from recruitment messaging and onboarding documentation to policy drafting, performance conversations, employee relations, and compliance communications. The library saves time by providing structured prompts with editable {{variables}} (for example company name, role title, or policy context), optional document attachment guidance for richer results, and practical tips to ensure teams review and tailor AI-generated content before use. Importantly, the prompts are built to reflect South African employment legislation and best practices, helping organisations generate more consistent, compliant HR documents and communication at scale.
Alongside our practical AI tools, GBS also supports organisations with AI governance and workplace AI policy rollouts, helping teams put the right policies, controls, POPIA-aware data rules, staff training and leadership guidance in place before AI use becomes unmanaged.
If your organisation is using AI tools but has not yet defined what staff may use, what data may be entered, which outputs require human review, and who is accountable for AI-assisted work, our AI governance service can help structure that process.